Privacy Policy – RTK CarromChamp App

Effective Date : July 1, 2025

RUGBY TAMIL KINGS SPORTS CLUB (“we”, “our”, or “us”) is the data controller for the RTK CarromChamp app and website. This Privacy Policy explains how we collect, use, and protect your personal information when you use our app or website.

We are committed to safeguarding your privacy and ensuring that your personal data is protected in accordance with applicable laws and best practices, including the Apple App Store Guidelines.

Personal Information We Collect

When you use the RTK CarromChamp app, we may collect the following types of information:

1. Information You Provide Directly:

• Full Name

• Email Address

• Phone Number

• Date of Birth

• Club Affiliation

• Profile Photo (optional)

• Match Participation and Performance Data

This data is collected during registration or while using features such as tournaments, matches, and analytics.

2. Device Information:

When you access the app or website, we automatically collect:

• Your IP address

• Browser or device type

• Time zone

• Operating system

• App version

• Usage statistics (e.g., screen visits, interactions)

We refer to this as “Device Information”.

Why We Collect Your Data

We collect and process your personal data to:

• Register you as a player, umpire, or admin

• Schedule and manage tournaments and matches

• Track and display performance analytics

• Communicate important updates or notifications

• Improve our app functionality and user experience

• Ensure platform security and prevent fraud

We do not sell or rent your personal data to any third party.

Legal Basis for Processing (EU/EEA Users)

If you are located in the European Union or EEA:

• We process your data to fulfill contractual obligations (e.g., match participation)

• For our legitimate interests (e.g., fraud prevention, app improvement)

• With your explicit consent, where required (e.g., notifications)

Your data may be transferred to servers outside the EU, including in the United States and Canada, under appropriate safeguards.

User Rights (EU/EEA Residents)

You have the right to:

• Access the personal data we hold about you

• Request correction or deletion of your data

• Restrict or object to data processing

• Request data portability

• Withdraw consent at any time

• Lodge a complaint with a data protection authority

To exercise your rights, contact us at: enquiries@rtksportsclub.com

Children’s Privacy

RTK CarromChamp is intended for users aged 13 and above. We do not knowingly collect personal data from children under 13. If you believe a child has provided us with personal data, please contact us immediately.

Data Retention and Security

We store your information securely in Supabase-managed servers with appropriate encryption and access control. Your data is retained as long as your account is active, or as required for legal and operational purposes.

While we implement strong security measures, please note that no method of transmission over the Internet or mobile networks is 100% secure.

Third-Party Services

The app may contain links to third-party websites or tools. We are not responsible for the privacy practices of those services. We encourage you to review their privacy policies before providing any personal information.

Legal Disclosure

We may disclose your personal information if required by law, subpoena, or to:

• Comply with legal obligations

• Protect and defend our rights or property

• Prevent or investigate possible wrongdoing in connection with the service

• Protect the personal safety of users or the public

Consent

By registering or using the RTK CarromChamp app, you consent to the collection, use, and storage of your data as described in this Privacy Policy.

Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted within the app or on our website with the updated date. Continued use of the app after changes means you accept the updated policy.

Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact:

📧 Email: enquiries@rtksportsclub.com

🏢 Organization: Rugby Tamil Kings Sports Club